Archive for the ‘Uncategorized’ Category

Anonymity and the right to geo-location privacy

Monday, August 23rd, 2010

kilroyFacebook recently launched its Places feature, which allows you (or your friends) to post your current location, in about the same way Foursquare does. It’s cool and trendy, what could possibly go wrong ? Well, aside from this obvious and somewhat manageable possibility, the omnipresence of locating technologies and ever more powerful software to analyse data may pass the tipping point where any expectation of privacy ceases to be reasonable.

That’s the idea put forth by Ted Claypoole in an interview by Nymity: “Geo-location privacy is based on the concept that everyone has a right to be anonymous in their location at some points in their life. […] Many of our most basic human rights are grounded in privacy and anonymity.” For instance, for freedom of assembly “to be effective, a person must be able to meet with others in private, avoiding tracking and surveillance.”

The subject is topical. It could not be addressed 200 years ago by the framers of the United States Constitution, for it was quite easy to achieve anonymity. With the recent opening of the GPS system to civilian applications and its integration in cars and cellphones, the paradigm is shifted. In fact, the trend is so powerful that “If we do not start asking questions now about rights to privacy in location, technology may make those questions moot.”

On an positive note, however, Claypoole note that while it may be too late in the United States to recognize location privacy as a basic human right, Canada and European Union have already done so.

The issue of geo-location was also the object of a New York Times article titled “Judges Divided Over Rising GPS Surveillance“. The core of the divide is explained by the necessary shift courts must make regarding privacy:

“Some legal scholars say the escalating use of such high-tech techniques for enhancing traditional police activities is eroding the pragmatic considerations that used to limit how far a law-enforcement official could intrude on people’s privacy without court oversight. They have called for a fundamental rethinking of how to apply Fourth Amendment privacy rights in the 21st century.”

Accompanying any shift of this sort is a period of uncertainty: the US Court of Appeal recently “overturned a drug trafficking conviction because the evidence against the defendant included tracking data from a GPS receiver that the police hid under his sport utility vehicle without a warrant”, noting the fundamental differences between tracking someone 24/7 at almost no cost and classic surveillance in public areas. Judge Richard Posner, however, argued to the contrary: “The Fourth Amendment “cannot sensibly be read to mean that police shall be no more efficient in the 21st century than they were in the 18th”.

Posted from Ledjit’s office, located 550 Sherbrooke West, Montreal (45.505678N, 73.571592W or so).

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Foreign Language Documents Review

Saturday, August 14th, 2010

English Translation KeyThe OLP, the Organization of Legal Professionals, has a short article in its (first?) August Newsletter, the OLP Update, entitled “Approaches For Triaging Foreign Language Documents” and signed by Joseph Thorpe, one of the OLP’s board of Governors.

Mr. Thorpe identifies 4 strategies to approach foreign language documents review:

  • Asking client to provide staff for foreign language document review and translation support
  • Using MT (machine translation) to Translate All of the Documents
    • Post edited MT
  • Abstracts
  • Human Translation

While I am a big fan of asking employees to find the relevant documents, as we use to do in the paper age, even if some courts (with which I beg to differ) are now saying it is inappropriate, it is often unrealistic to use clients’ employees to search and review documents for relevancy. This is particularly the case when dealing with higher management and specialized employees or professionals given their limited availabilities and the relative cost of having them performed what is often seen as more clerical work.

To me, the only way to ensure a defendable document review is to outsource it to bi- and multilingual reviewers who are fluent in English and can perform the review of English documents to get a good understanding of the case and the nature of the documents. They can then most efficiently complete the review of the documents in the other languages while ensuring a standard of quality in the overall review. These reviewers can normally be found for almost the same price as the English only reviewers and sometimes even for less, depending on the jurisdiction.

For instance, in Quebec, most lawyers are bilingual (English and French) and a large number speak a third or forth language, e.g. Spanish, Italian, Portuguese, German, Hebrew, Arabic, Mandarin, Russian, etc.   While Quebec is a civil law jurisdiction, many lawyers are also common lawyers since most universities now offer what is known as a National program where you receive and LL.B in civil and common law. The cost of these reviewers is normally between $50 and $125 depending on the year of call, the jurisdiction(s) in which the lawyers are called, their experience and the number of languages they speak.

With respect to the use of MT, except when there is a clear case for proportionality, I have no confidence whatsoever in the technology. It is far from being ready for prime time. I must admit of using the BabelFish and Google Translate of this world to get a sense of what a Chinese website says but I would never rely on anything similar for document review in the course of a litigation or investigation. In fact, I don’t understand how that approach can be defended while, at the other extreme, some judges state that key words must be defined by experts… How can a machine properly translate slang, idiomatic expression, internal codes used by employees, etc.? How can it pick up on the subtlety of a language and differentiate humor and sarcasm?

Furthermore and perhaps most importantly, that approach requires a translation of all documents, including irrelevant ones, plus a review of all of them, thereby generating unacceptable costs and delays. The same arguments apply to abstract and translation.

Sadly enough the OLP does not allow its readers to comment, hence this post.

Canada’s Information Retention Gap

Friday, August 13th, 2010
gap

Ledjit minds the gap. And bridges it!

Symantec recently released the results of its 2010 Information Management Health Check Survey. The survey reached the legal and IT management departments of 1680 enterprises in 26 countries. It sought to identify the best (and worst) practices in the field. One hundred Canadian companies took part in the exercise.

Unfortunately, the results reveal that Canadian companies suffer a serious gap. On a worldwide basis, 87% of the participants were aware that a proper information retention plan will help them delete unnecessary information, but only 46% do have such a retention plan. Costs and responsibility attribution are cited by both IT and legal departments as the main reasons why no plan is put in place. Further reasons identified, by IT, are the lack of a need for a plan and, by legal, the lack of expertise.

This gap is even wider – one of the largest, according to the study – in Canada. Although a similar proportion of the companies (80%) recognized the utility of an information retention plan, only 15% had a plan in place (yep, in bold and italics!). While the first figure is, in a sense, reassuring, the gap between those who took action and those who haven’t yet means only one thing: the next step is stepping in. The other findings of the study (PDF) relating to over-retention, improper legal hold, backup, recovery and archive practices all point in the direction of a set of consequences:

“First, high storage costs. Studies show that storage costs continue to skyrocket as over retention has created an environment where it is now 1,500 times more expensive to review data than it is to store it. And it is not just the raw cost of tape stock and hard disks, but the higher costs of managing such massive stores.

Second, backup windows are bursting at the seams. It is becoming increasingly common to hear of weekend backups taking more than a single weekend. Recovery times are even worse. The time it takes to restore such massive backups will bring any disaster recovery program to its knees.

Finally, with the massive amounts of information stored on difficult-to-access backup tapes, eDiscovery has become a lengthy, inefficient and costly exercise.”

While these consequences are serious, so are the short-to-middle-terms benefits of the remedy.

It would be a missed opportunity not to remind you that Ledjit is Bridging the gap between IT and the law!

Dominic Jaar contributes to a collective work on Electronic Evidence

Friday, August 6th, 2010

Dominic Jaar recently contributed to “Electronic Evidence”, edited by Stephen Mason. This book provides a multijurisdictional (11 countries and territories) analysis of the main issues in electronic evidence: sources, characteristics, proof (investigation, collection, examination), authenticity, management and presentation of electronic evidence, as well as a review of legal issues: admissibility, privilege, hearsay…

Dominic was responsible for the Canadian section of the “Practical management of electronic evidence” chapter. The various stages of E-discovery are explained from a bijuridictional point of view: preservation of evidence, litigation hold letter, data gathering, review, etc… The technological aspects of e-discovery are also given good consideration and thorough explanations: metadata, indexation, OCR, deduplication, deNISTing…

The complete reference is Stephen Mason (ed.), Electronic Evidence, 2nd ed. (Lexis Nexis: Markham, 2010); ISBN: 978-1405749121; Lexis Nexis; WorldCat.

Fundamental rights and Information technologies

Friday, July 9th, 2010

In a small article published on  The Gazette’s website, titled The delicate issue of law and technology, the undersigned comments a recent decision in criminal law by the Quebec’s Court of appeal .

Two main issues are identified. The first one: how should the plain-view doctrine be construed in the case of electronic documents search and seizures ? The second: how should we mediate, one one hand, the right of an accused not to be compelled to participate in self-incrimination, with, on the other hand, the arrival of ever more powerful and efficient cryptographic tools that can be used to conceal incriminating evidence?

If one can’t answer these questions, he may at least try to formulate them!

New decision on e-discovery and email production

Friday, May 28th, 2010

The Supreme court of Newfoundland and Labrador (trial division)  recently rendered a decision regarding the discovery of emails and their production. The case is GRI Simulations Inc. v. Oceaneering International Inc., 2010 NLTD 85 (CanLII).

In this case, the defendant Oceaneering filed an application for relief of email production. Its main basis are that it is 1) very time consuming, 2) expensive in time and disbursements and 3) disproportionately expensive in relation to the benefit to be obtained (¶2). In support of these, it cites, among other authorities, the Sedona Canada Principles. Citing the same Principles, the plaintiff GRI is of the opinion that the burden has to be assumed by Oceaneering, and that the cost issue is to be addressed by taxation, at the conclusion of the litigation (¶66).

Justice Hoegg first restated the principle that “neither the fact that email is a convenient form of communication nor the fact that it is electronically stored relieve a litigant from his or her obligation to produce it” (¶27). Regarding discovery of such emails and the arguments of Oceaneering, he notes that:

” a “costs, time and effort” argument involving email is the same as when hard copy documents are in issue. For example, the cost, time and effort to produce hard copy documents which are disorganized or stored in various places could also be considerable. Such an argument may or may not prevail in this or any other case because there is cost, time and effort associated with all document production. In any event, it does not appear to me that searching email archives for producible documents is inherently more onerous or expensive than conducting manual searches for hard copies of documents.”[¶28]

The question now becomes one of proportionality between the costs incurred by Oceaneering and the usefulness of the documents to be found. The judge concludes that “[i]t is for the receiving party, in this case GRI, to do so. A receiving party knows its case and is in a better position to assess whether a document aids its position.”[¶34] In the proportionality analysis, aside from the 8M$ claim, it is also important to note that the counterclaim by Oceaneering weighted against them in its attempt to limit document production – Oceaneering must lie in its self-made bed…

This decision underlines – if need still be – the need for a comprehensive approach to e-discovery and a global readiness in that matter so as not to have to run to the court to catch one’s metaphorical breath – it may not work and you’ll still have to run.

GRI Simulations Inc. v. Oceaneering International Inc., 2010 NLTD 85 (CanLII)

Zubulake Revisited? Dissecting the Pension Committee vs Banc of America Opinion

Thursday, January 28th, 2010

When: Wednesday, February 10, 2010 1 p.m EST
Where: Webinar

THE SEDONA CONFERENCE® “VOICES FROM THE DESERT” WEBINAR SERIES PRESENTS “ZUBULAKE REVISITED? DISSECTING THE PENSION COMMITTEE V. BANC OF AMERICA OPINION” – WEDNESDAY, FEBRUARY 10, 2010 AT 1:00 PM EASTERN

The first major judicial opinion on e-discovery for 2010 was delivered by a judge who was already a distinguished jurist in the field and it harkened back to a landmark decision from the past. The January 15 Amended Opinion and Order in Pension Committee of the University of Montreal Pension Plan, et al. v. Banc of America Securities, LLC, et al. was titled “Zubulake Revisited: Six Years Later [pdf]” by its author, Hon. Shira A. Scheindlin of the U.S. District Court for the Southern District of New York, who stated, “Once again, I have been compelled to closely review the discovery efforts of parties in a litigation, and once again have found that these efforts were flawed. As famously noted, ‘[t]hose who cannot remember the past are condemned to repeat it.’”

Pension Committee details the data preservation efforts of 13 plaintiff investors who joined an action to recover an alleged half-billion dollars in losses from the liquidation of two British Virgin Islands-based hedge funds. More to the point, the opinion details the lack of preservation efforts by the plaintiffs, finding that seven of the plaintiffs acted negligently and six of the plaintiffs acted with gross negligence, resulting in the probable loss or destruction of relevant data, and requiring further discovery, monetary sanctions, and a carefully-crafted spoliation instruction to the jury. In her lengthy opinion [pdf], Judge Scheindlin discusses the duty of preservation and what it requires of parties, distinguishes between the various levels of culpability in the plaintiffs’ conduct, explores the shifting burdens of proof in spoliation claims, and sets out the appropriate remedies for the failure to preserve electronically stored information in litigation.

In this webinar, our distinguished panel will take a careful look at the Pension Committee opinion and what it teaches all of us – plaintiffs, defendants, and the Judiciary – about the duty of preservation and the sanctions for spoliation. The panel will be moderated by Ken Withers (Director of Judicial Education and Content, The Sedona Conference®) and will include Hon. Elizabeth Laporte (United States Magistrate Judge in the Northern District of California) attorneys Jonathan Redgrave (Nixon Peabody LLP) and Jennifer Young (Milberg LLP), and veteran e-discovery technical expert John Jessen (Datacon/Electronic Evidence Discovery).

TO REGISTER and for more details, please go to our WGS Audio Update Series homepage. The registration fee for this program is only $99 for the general public and $79 for members of The Sedona Conference® Working Group Series.

Once registered, you will be able to listen to the discussion by telephone, view PowerPoint slides, download selected program materials, and ask questions during a question-and-comment period.

1.25 HOUR OF MCLE ACCREDITATION will be applied for in the following jurisdictions:

California
Georgia
Illinois
Indiana
Minnesota
Mississippi
Missouri
Nevada
Tennessee
Texas
Wisconsin

Each person who wants to receive MCLE credit must register and participate INDIVIDUALLY. Group or location registration will not be recognized for MCLE credit.

Follow this link for more information about the ruling
ou bien en français
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A new blog on the New Ontario Rules?

Thursday, January 28th, 2010

While doing my monthly domain name shopping, I stumbled upon what might become an interesting blog: http://www.ontariorulesofcivilprocedure.com/ It was created only 3 days ago and has no content, except the logo of the law firm behind it: Fraser Milsner Casgrain. Can someone tell me what is the big red square on top of their logo?
FMC

With Liberty and E-Discovery for All

Wednesday, January 6th, 2010

In his new article entitled “E-Discovery for Everybody: the EDna Challenge” [PDF], award-winning columnist and certified trial lawyer Craig Ball asks those of us in the e-discovery industry if we can shift our “gaze from the golden calf” to the other “85% of the potential market for desktop discovery tools”. Mr. Ball thinks we should, and offers the readers an informative survey of the tools, best practices, and practical advice to follow if one decides to head in that direction. Among his recommendations or those he cites from a good dozen experts in the field is the use of dtSearch, Aid4mail, Adobe Acrobat, Quick View, Trident Lite or Vound Software; he includes Microsoft Office Access and Outlook but cautions against the corruption of metadata when using them to review case files.

Experts who weighed in on the question gave a broad range of advice, from a suggestion by John Simek of Sensei Enterprises in Virginia to “budget an hour of a consultant’s time” for help developing a work plan; and Dominic Jaar of Ledjit Consulting, Inc.’s “doleful” though sage admonition “to stay far away” from cheap e-discovery solutions — better to spend one’s small budget on “coffee and malpractice coverage”; to Floridian forensic examiner David Kleiman’s humorously irreverent quote to budget for “alcohol and amphetamines” when faced with a small budget and the “toil ahead”.

A quick summary of Mr. Ball’s advice:

1. Make a working copy of the data (before processing).
2. Generate an inventory of all files and their metadata.
3. Divide the components of the collection into a logical scheme.
4. Expand files that hold messages and other files.
5. De-duplicate the files.
6. Don’t process and review Electronically Stored Information (ESI) in a vacuum.

Follow this link to read the full article [PDF]. Many thanks to Mr. Ball and to all who participated in the survey. Let’s see if the advice proves true for the underserved teeming masses and to invalidate the “mistaken belief that e-discovery is just for the country club set.”

Gartner’s E-Discovery Product Vendors MarketScope – Part I

Friday, January 1st, 2010

Gartner just published its third annual MarketScope For E-Discovery Product Vendors report. It provides an excellent scan of the current e-discovery software landscape.  However, it must be noted that “the criteria for vendor inclusion in this year’s MarketScope have changed because the market has changed. The emerging nature of the market justified inclusion of smaller vendors in 2008, but this year’s revenue cutoff of $15 million reflects the growing maturity of the players, as well as their consolidation and growing revenue bases.” [our underlinings] While I can understand the rationale behind such a decision, I think it negatively impacts the impressions that buyers might have of this still developing market. Our experiences over the last years is that the best technologies often come from small players in the market. Even if we agree that, generally, consolidations will benefit the already big players, many smaller players we deal with are broadening their reach on a yearly basis.

What comes out strongly from this report is the fact that corporations are currently internalizing e-discovery by developing policies, protocols and processes complemented with software and hardware to reduce their dependence on third parties, namely forensic shops and service bureaus. This conclusion is confirmed by our experience in the Canadian and International markets: ”Enterprises purchasing e-discovery software can reduce the costs of litigation by improving their control over unstructured content, and semistructured content, most notably e-mail. Our client references consistently report that they have cut costs and risks by taking control of litigation hold, litigation hold-tracking, file collection, file processing and legal review, instead of outsourcing these functions. [our underlinings]

One of the reasons why some legal and IT departments are having troubles developing a clear business case for an E-Discovery Readiness Assessment (”ERA”) is “because the work of legal and regulatory response is spread over different departments, and legal matters can span multiple years, traditional cost accounting does not do a good job of tracking the cost of litigation and regulation.” This is a reality we have seen at most of our clients’. However, certain market and in-house metrics can help organisations make the case for e-discovery readiness.

Ledjit is currently reviewing the report and will further post about it over the coming days. In the mean time, you can buy the report or get a complimentary copy.

Hat tip to Clearwell Systems for the complimentary copy!